A QUARTERLY NEWSLETTER TO KEEP YOU INFORMED ON LEGAL ISSUES

For more information contact Lloyd Carll at lcarll@ccdllp.com or 281-367-2245

            A limited liability company (LLC) is a business structure that combines some of the best features of sole proprietorships, partnerships and corporations. LLC owners, like their counterparts for partnerships or sole proprietorships, report profits or losses on their personal income tax returns. Like a corporation, however, the owners of an LLC have Alimited liability,@ that is, they are shielded from personal liability for debts and claims arising from the business.

Limited Liability

            The limited liability for LLC owners is not absolute. Owners still can be held liable if they (1) personally and directly injure someone; (2) personally guarantee a loan or business debt on which the LLC defaults; (3) fail to deposit taxes withheld from employees' wages; (4) intentionally commit a fraudulent or illegal act that harms the company or someone else; or (5) treat the LLC as an extension of their personal affairs rather than as a separate legal entity. The last exception to limited liability is the most significant. It carries the potential for complete removal of the protections for individual owners. If the line between LLC business and personal business becomes too blurred, a court could find that a true LLC does not exist, leaving the owners personally liable for their actions.

Ownership

            Most states allow a single individual to be the sole owner of an LLC. An LLC makes the most sense in circumstances where there is a concern about personal exposure to lawsuits stemming from operation of the business. Most laws prohibit establishment of an LLC in the banking, trust, and insurance fields.

            Unlike corporations, LLCs can carry on their business without holding regular ownership or management meetings. Of course, formal meetings backed up by written minutes still may be advisable to document important decisions, such as a change in membership or a major expenditure.

Formation

            Setting up an LLC is relatively simple. Articles of organization must be filed with the appropriate state office, usually the Secretary of State. The articles of organization include the name and principal office for the LLC, the names and addresses of its owners, and the name and address of the person or company that agrees to accept legal papers on behalf of the LLC.

            Even if it is not legally required, the owners should prepare an operating agreement that spells out the owners' rights and responsibilities. The absence of an operating agreement will mean that state statutes will govern the operation of the LLC by default. An operating agreement acts as a guide for resolving common issues that an LLC will face, and thereby helps to avert misunderstandings between the owners. It also underscores the authenticity of the LLC itself, which can be helpful when a judge is deciding whether the owners are protected from personal liability.

            A standard operating agreement includes the members' percentage interests in the business; the members' rights and responsibilities; the members' voting power; allocation of profits and losses; how the LLC will be managed; rules for holding meetings and taking votes; and Abuy‑sell@ provisions that control what happens when a member wants to sell his interest, becomes disabled, or dies. Although it is frequently overlooked when an LLC is created, a buy‑sell agreement is important as a sort of Apremarital agreement@ among the owners. The buy‑sell provisions can clarify and ease the transition when the inevitable changes come to the members of the LLC.

Taxes

            Since an LLC is not considered separate from its owners for tax purposes, the LLC pays no income taxes itself. Like a partnership or sole proprietorship, an LLC is a Apass‑through entity.@ Each owner pays taxes on a share of profits, or deducts a share of losses, on a personal tax return. The IRS regards each member as a self‑employed business owner, not an employee of the LLC. There is no tax withholding, and owners must estimate taxes owed for the year, then make quarterly payments to the IRS.

Conversion

            By converting to the LLC business structure, sole proprietors and partnerships can gain the protection afforded to LLC owners without changing the way their business income is taxed. Conversion usually can be accomplished either by filling out a simple form or filing regular articles of organization. Federal and state employer identification numbers will have to be transferred to the name of the new LLC, as will such items as sales tax permits, business licenses, and professional licenses or permits.

            The process for creating an LLC is streamlined and free of highly technical considerations. However, there is an important place for professional advice concerning such matters as choosing an LLC over other business structures, preparing or reviewing the operating agreement, and setting up accounting systems.

For more information contact Walter Cooke at wcooke@ccdllp.com or 281-367-2245

            An insurance services company bought two computers for use by Robert, one of its employees. One computer was used at the office, and one was used exclusively at home. Robert signed a policy statement in which he agreed that he would use the computers for business purposes only and not for various inappropriate purposes, including accessing obscene material. He also consented to having his computer use monitored as needed@ by employer personnel and agreed that his communications by computer were not private.

            When Robert's employer determined that he had used the home computer to view sexually explicit material, it fired him, despite Robert's protests that he had not intentionally accessed the pornographic sites. Robert sued for wrongful discharge, contending that the real reason he was let go was the fact that three days after the termination some of his stock options were going to vest. Since the company contended that the home computer was likely to contain evidence that Robert was deliberately accessing pornography, it demanded that the computer be produced, with nothing deleted from the hard drive. Robert refused, arguing that he had an expectation of privacy when using a computer at home, even a computer supplied by his employer.

            The court ordered Robert to turn over the computer under the terms required by his employer. It rejected the argument that the home computer was a Aperk@ for senior executives that could be used for personal purposes. In Robert's case, the home computer was, in fact, primarily used by him and his family for personal matters. Information on the computer included his family's financial information and personal correspondence. Robert and his family had been treating the home computer as a personal computer at their own risk.

            Robert lacked a reasonable expectation of privacy in the home computer, in part because he had notice of and had consented to his employer's policy allowing only business use of the computer. Another factor weighing against his position, however, was Aaccepted community norms.@ He could not argue forcefully that there had been an invasion of privacy given that, according to the court, over three‑quarters of major firms in the country monitor, record, and review employee communications and activities on the job.

For more information contact Walter Cooke at wcooke@ccdllp.com or 281-367-2245

            For some, golf courses are like outdoor board rooms. The emphasis is as much on conducting business as it is on lowering handicaps. But if business transactions have taken priority over the game itself, there is a risk that an injury caused by someone's negligence can have repercussions for the firm's bottom line.

            A member of a golf club invited a guest for a round of golf and a sales pitch as to why he should come to work for the member's family business. The guest was new to golf, and his host did not fill him in about basic golf etiquette. The guest teed off on the first hole when another golfer on the same hole was only about 70 yards down the fairway. The tee shot struck the golfer in the eye, causing permanent partial loss of vision and a scar.

            The injured golfer sued the club member for negligence for not controlling her guest, as required under the club's rules. She argued that the member did not meet her duty of stopping her guest from teeing off before the fairway was clear. In fact, the member had hit first, giving her uninitiated guest the impression that he could do the same.

            Before the case could get to a jury, it was settled for a substantial amount. Most of the settlement cost was borne by the club member's family business, because the golf outing was as much for recruiting an employee as for recreation. This case suggests the need for company policies requiring employees to supervise their guests when entertaining on a golf course, including a basic review of golf etiquette and safety for novice golfers.

For more information contact Lloyd Carll at lcarll@ccdllp.com or 281-367-2245

            Even the most detailed and carefully crafted estate plan should be revisited periodically to make sure that it is in line with changing laws and life circumstances.

* Be sure that estate assets are held in such a way as to minimize estate taxes at death and to avoid overfunding or underfunding of post‑death trusts;

* Review the powers of attorney for health care and property to confirm that they reflect current wishes;

* Make adjustments to reflect the death or disability of a beneficiary, or a significant change in a beneficiary's needs;

* Update or prepare a living trust, which allows an estate plan to be carried out with minimal court involvement;

* Retitle assets in your name as trustee of your living trust if you want to avoid probate upon disability or death;

* Review how you hold title to assets (i.e., payable on death, joint tenancy, tenancy by the entirety, etc.);

* If you have not already done so, name appropriate guardians for minor children in your will;

* If you have included a marital gift or a marital trust upon the death of one spouse, consider making the provisions more or less restrictive;

* Examine the scope of Apowers of appointment@ that allow a survivor to redirect where assets will eventually pass;

* Confirm that the timing as to when a beneficiary will receive or have the right to demand principal is compatible with current wishes;

* Make any revisions suggested by changes in the family such as disabilities, births, deaths, or changed marital status;

* Reassess how title to your home is held;

* Consider the different options for designating beneficiaries for IRA accounts, pension plans, and other assets related to retirement;

* Possibly make annual gifts to children and others free of estate and gift taxes (up to $11,000 per person per year in 2002);

* Consider setting up separate trusts or Section 529 education funding plans for children or grandchildren.

            In addition to these considerations, there is a broad range of estate planning options, one or more of which may be desirable based on current circumstances. Among these devices are charitable trusts, irrevocable life insurance trusts, family limited partnerships, family foundations, self‑canceling installment notes, and qualified personal residence trusts. A qualified professional can help you sort through the possibilities and arrive at an estate plan that keeps up with changing conditions.

For more information contact Lloyd Carll at lcarll@ccdllp.com or 281-367-2245

            The Internal Revenue Service has published new regulations that will make it easier for taxpayers to negotiate settlements of their tax debts. The regulations expand the Aoffer in compromise@ program, under which settlements can be reached with taxpayers who cannot pay their entire tax debts.

            Under the old policies, the IRS could accept a taxpayer's offer of settlement only if there was a doubt about whether the taxpayer was liable or the debt could ever be collected. These bases for compromise remain in effect, but the new regulations add flexibility, making the IRS decision to accept or reject a compromise offer dependent on the taxpayer's particular circumstances. The bottom line is that a taxpayer is eligible for a compromise where collection of the entire tax debt would create economic hardship or where there are compelling public policy or equity considerations favoring a settlement.

            It may be evidence of hardship if a taxpayer cannot: (1) earn a living due to a long‑term illness or disability, and it is foreseeable that resources will be exhausted; (2) pay basic living expenses if assets are liquidated to pay the tax debt; or (3) borrow against equity in assets, and seizure or sale could make it difficult for the IRS to collect the tax debt.

            Even with loosened‑up rules, the IRS will only come so far to meet a taxpayer in a settlement. The new rules do not allow a compromise that Awould undermine compliance with the tax laws.@ The burden is on the taxpayer to make the case for compromise. Absent exceptional circumstances, the IRS will presume that an uncompromising application of the tax laws gives a fair and equitable result. 

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